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Full-Time Contract Position | Remote – Philippines

About ProLegal

ProLegal is a rapidly growing legal solutions company dedicated to providing innovative
services and support to attorneys, law firms, and their clients. We are committed to excellence,
innovation, and delivering exceptional service across our various business divisions.

Position Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide
direct support to our Chief Operating Officer (COO).

This is a dynamic role that extends beyond traditional administrative support and involves
assisting with executive priorities, business operations, legal-related matters, project
coordination, and a variety of special assignments.

The ideal candidate is exceptionally detail-oriented, possesses strong critical-thinking and
problem-solving skills, and can confidently manage multiple responsibilities in a fast-paced
environment. We are looking for someone who takes initiative, anticipates needs, works
independently, and consistently follows through on assignments.

Experience in the legal industry is highly preferred, particularly in personal injury, legal
operations, or lien negotiations, but is not required.

Key Responsibilities

• Provide high-level administrative and operational support directly to the COO.
• Assist with coordinating projects, managing priorities, and ensuring timely follow-through
  on assignments.
• Organize and manage executive communications, schedules, documentation, and
  important deadlines.
• Support legal-related administrative matters, research, correspondence, and
  coordination with attorneys and external partners.
• Assist with lien-related matters, negotiations, and follow-ups as needed.
• Conduct research, prepare reports, organize information, and assist with business
  initiatives.
• Coordinate with internal departments and external stakeholders to support ongoing
  operations.
• Handle confidential information with professionalism and discretion.
• Take on additional projects and responsibilities as business needs evolve.

Qualifications
Required

• 3+ years of experience as an Executive Assistant, Legal Assistant, Administrative
  Professional, or in a similar support role.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal English communication skills.
• Strong critical-thinking, research, and problem-solving abilities.
• Ability to multitask, prioritize effectively, and manage competing deadlines.
• Highly resourceful, adaptable, and capable of working independently.
•  Strong proficiency in Microsoft Office, Google Workspace, and productivity tools.
• Professional, dependable, discreet, and comfortable supporting senior leadership.
• Must be based in the Philippines and able to consistently work the required U.S. Pacific
  Time schedule.
•  Reliable internet connection and a professional remote working environment.

Preferred

• Experience working in a U.S.-based legal, professional services, or corporate
  environment.
• Familiarity with personal injury law, legal case management, or settlement processes.
• Experience with lien negotiations, lien reductions, or settlement coordination.
•  Previous experience supporting C-level executives or business owners.
•  Experience with project management and operational coordination.

What Success Looks Like

•  Provides reliable, proactive, and highly organized support to the COO.
•  Independently manages assignments and consistently follows through.
•  Anticipates needs, identifies solutions, and helps streamline day-to-day operations.
• Effectively balances a variety of responsibilities and changing priorities.
• Demonstrates sound judgment, initiative, and a strong sense of ownership.

Contract Details & Schedule

• Engagement Type: Full-Time Contract Position.
• Location: International – 100% Remote.
• Schedule: Monday–Friday, 8:30 AM–5:30 PM Pacific Time (Los Angeles time, including daylight saving adjustments).
• Monthly Contract Fee: 1,500–2,000 USD, based on experience and qualifications.
• Contract Duration: Ongoing, subject to the terms of the independent contractor agreement.
• Opportunity for long-term collaboration and professional development with ProLegal